AGM and EGM minutes
Drafting format; no MCA form
Legal reference: Sections 118, 378Y, 378Z and 378ZA; applicable SS-2
When applicable: Every general meeting.
Completion instructions: Give not less than fourteen days’ prior notice under Section 378ZA(7). Quorum is one-fourth of total membership unless Articles require more. Apply Producer Company voting rights. Do not presume ordinary share-weighted voting or proxy rules.
Editable preparation format. It is not a verbatim reproduction of a prescribed MCA form or a filing service. Where a statutory form is prescribed, reconcile all fields and use its current prescribed layout for the formal register. Maintain required authentication, access controls and retention.
| Company name | |
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| CIN | |
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| Registered office | |
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| Period / register volume | |
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| Custodian and authority | |
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Record entry
| Meeting type and serial number | |
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| Date, venue, start and end time | |
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| Chairperson and election, if applicable | |
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| Notice and dispatch evidence | |
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| Total membership and quorum required | |
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| Eligible members present and attendance reference | |
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| Institution representatives and authority | |
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| Directors and auditor attendance | |
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| Agenda and documents circulated | |
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| Questions / clarifications and discussion | |
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| Resolution text for each item | |
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| Voting eligibility, method and result | |
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| Election / scrutiniser records | |
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| Dissent / abstentions / procedural objections | |
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| Closure | |
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| Minute book entry date and pages | |
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| Chairperson signature, date and place | |
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| Related filings and supporting records | |
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Prepared 24 September 2026. Review against the latest Rules and company Articles before statutory adoption. Source: Companies Act, 2013 and the Rules identified above. MCA · India Code