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AGM notice and proceedings checklist

Check section 378ZA attachments and the Articles before issue.

Adapted preparation worksheet, not a prescribed form or completed professional opinion. Type in the yellow areas. Use “Save completed copy” before closing; edits are not uploaded or automatically saved. Keep signed originals where required. Calculations must be completed and checked by the user.

Editable draft wording

NOTICE OF ANNUAL GENERAL MEETING Notice is given that the Annual General Meeting of [Company] will be held on [date] at [time] at [place] to transact the business set out below. Agenda, as applicable: consideration of accounts and reports; election or appointment of directors; auditor appointment and remuneration where due; reserve and surplus appropriation; other properly notified business. Attach the statutory information and company-specific explanatory notes. By order of [authorised body/person], [name, designation, date and place].

Company record / entry

Company / CIN
AGM number / date / time / place
Notice issue date and delivery proof
Member list and quorum requirement
Agenda and explanatory material
Accounts / reports attached
Election and voting arrangements
Attendance / results / minutes reference

Read the guide and legal references