Utilisation, reporting and refunds

Check the agreement, scheme conditions and CSR surplus rules where applicable. Record attributable interest separately and obtain instructions for eligible use or refund. Do not treat it automatically as unrestricted profit.

Reconcile cash, advances, payables, interest and eligible utilisation. Seek permitted extension, reallocation or refund under the agreement and law. The CSR donor’s statutory unspent obligations are separate from the recipient’s contractual rights.

Management can prepare and sign a factual utilisation statement within its authority. If the funder requires a CA certificate or a prescribed form, obtain that separate document. Do not put a professional signature, seal or assurance claim on an unsigned worksheet.

Not necessarily. Report advances separately until the relevant eligibility and delivery conditions are met. Reconcile cash spent to actual eligible costs and disclose commitments. The funding agreement may specify a particular reporting basis.

Preserve records, stop further disputed use, review contractual rights and quantify exposure. Notify the Board and adviser, assess liability and tax/accounting adjustments, and agree a lawful settlement. Do not conceal a refund by netting it against unrelated income.

Only if both agreements and applicable rules permit. Maintain separate allocation and funding records, prevent duplicate claims and reconcile each funder’s balance. Use separate accounts where mandated or necessary for reliable control.

No public disclosure is needed for ordinary transparency. Publish aggregate outcomes and appropriately consented stories. Share necessary verification records securely with authorised reviewers, with access and retention controls.