Supporting format
Legal reference: Sections 118, 378V and 378ZA; applicable Secretarial Standards
When applicable: Use for Board, committee and general meetings with the appropriate eligibility rules.
Completion instructions: Use one record per meeting. Obtain actual attendance evidence; do not pre-sign. Link to the signed minutes.
Editable preparation format. It is not a verbatim reproduction of a prescribed MCA form or a filing service. Where a statutory form is prescribed, reconcile all fields and use its current prescribed layout for the formal register. Maintain required authentication, access controls and retention.
| Company name | |
|---|---|
| CIN | |
| Registered office | |
| Period / register volume | |
| Custodian and authority |
| Meeting type, serial and date | |
|---|---|
| Participant name | |
| DIN / member folio | |
| Capacity / designation | |
| Institution authority, where applicable | |
| Attendance mode | |
| Joining and leaving time | |
| Signature / authenticated attendance evidence | |
| Quorum eligibility / item-specific exclusion | |
| Remarks and verification |
Prepared 24 September 2026. Review against the latest Rules and company Articles before statutory adoption. Source: Companies Act, 2013 and the Rules identified above. MCA · India Code