Supporting format
Legal reference: Sections 378V and 378ZA; applicable Secretarial Standards
When applicable: Supports proof of proper service for meetings and member communications.
Completion instructions: Keep delivery evidence and returned communications. Track notice and required accompanying documents separately.
Editable preparation format. It is not a verbatim reproduction of a prescribed MCA form or a filing service. Where a statutory form is prescribed, reconcile all fields and use its current prescribed layout for the formal register. Maintain required authentication, access controls and retention.
| Company name | |
|---|---|
| CIN | |
| Registered office | |
| Period / register volume | |
| Custodian and authority |
| Meeting / communication reference | |
|---|---|
| Recipient name and capacity | |
| DIN / folio | |
| Address / email used | |
| Notice date | |
| Documents enclosed | |
| Dispatch date and mode | |
| Tracking / message ID | |
| Delivery evidence and date | |
| Returned / failed delivery details | |
| Corrective action | |
| Verified by and date |
Prepared 24 September 2026. Review against the latest Rules and company Articles before statutory adoption. Source: Companies Act, 2013 and the Rules identified above. MCA · India Code