Board meeting minutes
Drafting format; no MCA form
Legal reference: Sections 118, 378V; applicable SS-1
When applicable: Every Board meeting.
Completion instructions: Prepare a separate consecutively numbered record. Finalise, enter and sign minutes within applicable timelines. A completed draft is not a signed statutory minute book. Use seven-day notice subject to lawful shorter notice. Quorum: one-third of total strength, minimum three.
Editable preparation format. It is not a verbatim reproduction of a prescribed MCA form or a filing service. Where a statutory form is prescribed, reconcile all fields and use its current prescribed layout for the formal register. Maintain required authentication, access controls and retention.
| Company name | |
|---|
| CIN | |
|---|
| Registered office | |
|---|
| Period / register volume | |
|---|
| Custodian and authority | |
|---|
Record entry
| Meeting serial number | |
|---|
| Company and meeting type | |
|---|
| Date, venue, start and end time | |
|---|
| Directors present and mode of attendance | |
|---|
| Invitees and leave of absence | |
|---|
| Chairperson | |
|---|
| Notice date and service proof | |
|---|
| Shorter notice reasons, if used | |
|---|
| Total Board strength and quorum throughout | |
|---|
| Disclosure of interests and participation treatment | |
|---|
| Previous minutes noted / confirmed | |
|---|
| Agenda item and background | |
|---|
| Discussion summary | |
|---|
| Exact resolution text | |
|---|
| Voting result, dissent and abstention | |
|---|
| Action owner and deadline | |
|---|
| Draft circulation / comments dates | |
|---|
| Entry in minute book date and page numbers | |
|---|
| Chairperson signature, date and place | |
|---|
Prepared 24 September 2026. Review against the latest Rules and company Articles before statutory adoption. Source: Companies Act, 2013 and the Rules identified above. MCA · India Code